Installation Options for Default Budget Date, Reversal Date, and Budget Period Liquidation Option

The Commitment Control page that is accessed from the Installation Options page enables you to select a default budget date scheme for your requisitions, purchase orders, and vouchers.

Access the Installation Options - Commitment Control page (Set Up Financials/Supply Chain, Install, Installation Options, Commitment Control).

Values include:

Accounting Date Default: Select to supply by default the budget date to the document accounting date.

Predecessor Doc Date Default: Select to copy the budget date from the predecessor documents distribution.

In addition, you can select one of the reversal date options to control how the rebudget checking of a document is recorded when you change the document date.

Values include:

Prior Date: With this option, the system backs out old entries, using the fiscal year and accounting period as they were originally recorded. For example, a purchase order originally created in period 1 is recorded as an encumbrance entry in period 1. However, if you then change the purchase order in period 2, giving it a new accounting date, the system reverses the purchase out of period 1 and rebooks it to period 2.

Current Date: When you use the current date option, entries are backed out and rebooked in period 2, leaving period 1 unchanged. Period 2 then has the net change to the document.

See Budget Processor.

You can also select a budget period liquidation option.

Values include:

Current Document Budget period: Select to supply by default liquidation to the budget period of the document being processed. For example, a purchase order originally recorded as an encumbrance for budget period 1 results in the liquidation of the encumbrance in the budget period of the expenditure that might have actually occurred in and been assigned to budget period 2.

Note:

A special scenario applies when you choose this option. If the ruleset ChartField is changed between the current document and its predecessor and the two ruleset ChartFields belong to different rulesets that have different budget period calendars, the budget period of the liquidation entry does not use the budget period of the current document. Instead, the system uses the predecessor's ruleset ChartField to get the corresponding budget period calendar, and derives the liquidation budget period based on the calendar and the current document's budget date.

Prior Document Budget period: Select to supply by default liquidation to the budget period of the prior document. For example, if a purchase order has a budget period of 1, when the expenditure occurs that liquidates the encumbrance, the liquidation occurs in the budget period assigned to the purchase order that created the original encumbrance, that is, budget period 1.

See Budget Processor.