Amending Government Contracts

A contract amendment is any change made to an active contract in which you are altering certain obligations and entitlements of the contract. This could include modifications to the data contained in the contract entry component, limit changes, changes to withholding terms and conditions, changes to progress payment terms, and so on. Amendment processing enables you to maintain an audit trail, as well as a historical record, of certain changes made to the contract throughout its life cycle.

To amend an active contract, use the amendment processing feature. After a contract is active, you can create a new amendment or open an existing, pending amendment by clicking the Amend Contract button from any page within the contract entry components (CA_HDR_PNG), or using any of the following contract pages:

  • Contract Amounts page (for rate-based contract lines).

  • Related Projects page.

  • Withholding page.

  • Progress Payment Terms page.

When you click the Amend Contract button, you access the Amendments page. If a pending amendment exists, your changes are added to it. If a pending amendment does not exist, the system creates a new amendment. On the Amendments page you define the high-level details of the amendment, including the amendment type and amendment reason. The edits that you can make through Amendment Processing include activating pending contract lines, canceling active contract lines, changing amounts on active contract lines, adding new contract lines, modifying the terms and conditions for withholding or limits, and so on.

After you have opened the contract in amendment mode, most changes that you make are performed directly on the same contract entry, limits, withholding, or progress payments pages that you use to initially set up that information. However, any changes made to the values of amount-based contract lines require you to access the Amendment Details and Amendment Amount Allocation pages, and enter your changes there.

You can make as many changes as needed to the contract while you are in amendment mode, as long as the amendment has a status of Pending. After you save your changes, the system stores the amendment details in separate amendment tables. These changes do not appear on the contact unless you are in amendment mode. After you have completed all of the changes that you need to make, you can set the amendment to Ready status and process the amendment. PeopleSoft Contracts enables you to process amendments for a single contract using the Process Amendment button on the Amendment Details page, or process amendments for multiple contracts using the Process Amendments (CA_CHG_CTRL) batch process. The system processes any amendments in Ready status for which the amendment date is before or equal to the amendment processing run date. After the process is complete, the amendment details appear on the contract as the current version of the contract.

See Amending Withholding and Release Terms.

See Amending Cost-Plus Contract Lines.

See PeopleSoft Contracts: Understanding Contract Amendments.

This section lists prerequisites and common elements and discusses:

  • Amendment statuses.

  • Status process flows for amendments.