Understanding Billing Management

The billing management pages in PeopleSoft Contracts provide you with an overview of your contract billing activity within PeopleSoft Contracts. From the billing management pages, you can review multiple contract billing plans together, navigate to individual billing plans to update information that controls PeopleSoft Contracts billing activity, and reverse billing activity.

PeopleSoft Contracts also provides you with a view of any billing activity that you entered manually from an external source. This includes the following type of invoices:

• Billing (for all billing methods) that was initiated in PeopleSoft Contracts and sent to PeopleSoft Billing.

• A credit or rebill where the original invoice was initiated in PeopleSoft Contracts.

• Basic invoice data that you entered manually from another source, such as:

  • A third-party billing system.

  • A Microsoft Word document.

  • A PeopleSoft Billing module without PeopleSoft Contracts cross-reference information.

The system stores the billing schedule for a contract in three tables: CA_BILL_PLAN, CA_BP_EVENTS, and CA_BP_LINES. Each table stores a piece of billing information for a contract. The CA_BILL_PLAN table defines high-level information about the billing plan. The CA_BP_EVENTS table defines when payments are due. The CA_BP_LINES table defines how PeopleSoft Contracts should group contract lines when sending invoice lines to the Billing Interface. In the case of as-incurred billing, the invoice lines are not defined in PeopleSoft Contracts but are fed in detail to PeopleSoft Billing from individual transactions in PeopleSoft Project Costing.

Reversing Billing Activity

You can reverse any billing plan that contains events. You can reverse the entire billing plan for billing plans with the following billing plan methods: Milestone, Percent Complete, Value-Based, and Immediate. You initiate a reversal of a billing plan from the Review Billing - Plans page. You can reverse an entire contract, but only those contract lines with a billing plan method of Milestone, Percent Complete, Value-Based, or Immediate are reversed on the contract. You initiate a reversal of the entire contract from the Contract Reversals page.

Note:

If you reverse a billing plan that includes a prepaid, until you enter and finalize the new initial billing plan, utilization does not occur against the prepaid.

WARNING:

You should not make any billing adjustments to the contract lines outside the PeopleSoft Contracts system (for example, in PeopleSoft Billing or PeopleSoft Project Costing), as these changes will not flow back into PeopleSoft Contracts.