Acquiring Intraunit Entries
Intraunit processing, or fund balancing, creates balancing entries for transfers between ChartFields (such as Fund) within the same business unit. Intraunit balancing can be performed on any ChartField within the business unit except Account. The ChartField Balancing process (CM_IU_ACCTG) compares debit and credit ChartFields (except Account) for the same item and cost element. If the ChartFields are not the same, the interunit receivable and interunit payable accounting entry is created. For example, suppose that these transactions are entered for the same item and cost element. The system is set up for intraunit balancing on the fund ChartField. The interunit receivable account is 4003 and the interunit payable account is 4002 for this transaction:
| Account | Fund | Dept ID | Program | Class | Bdgt Pd | |
|---|---|---|---|---|---|---|
|
Expense |
5002 |
100 |
20 |
88 |
10 |
2000 |
|
Inventory |
1001 |
200 |
30 |
99 |
20 |
2000 |
The Accounting Line Creation process creates this interunit receivable and interunit payable transaction:
| Account | Fund | DeptID | Program | Class | Bdgt Pd | |
|---|---|---|---|---|---|---|
|
Offsetting Inventory |
4003 |
200 |
30 |
99 |
20 |
2000 |
|
Offsetting Expense |
4002 |
100 |
20 |
88 |
10 |
2000 |
Set up the PeopleSoft system to use intraunit accounting. If you are using intraunit ChartField balancing, you must balance the intraunit accounting entries before you can pass them to the general ledger system using the Journal Generator process. If you are also using commitment control, the accounting entries must pass budget checking before they are available to perform ChartField balancing.
To perform ChartField balancing using the Accounting Line Creation process, select the Acquire IntraUnit Entries check box on the Accounting Line Creation process page. This check box is selected by default. The Intraunit Balancing process runs on the accounting lines in the CM_ACCTG_LINE table with a BUDGET_LINE_STATUS of Vand a CM_IU_STATUS of N (not balanced), or E (error). Once the intraunit transaction has been balanced successfully, the CM_IU_STATUS changes to B (balanced) or to X (balancing not required). Entries that could not be balanced are given the status of E (error) and appear on the Edit Unposted Accounting Lines page where you can resolve the error status.
Note:
On the intraunit transaction, if the ChartField that you are balancing on changes after the ChartField Balancing process, then the system resets the CM_IU_STATUS to N (not balanced) and the transaction must be rerun by the ChartField Balancing process.
Intraunit ChartField Balancing Statuses
The transaction can have these statuses in the CM_IU_STATUS field:
| Status | Description |
|---|---|
|
N |
Not balanced |
|
B |
Balanced |
|
P |
In process |
|
E |
Error |
|
I |
Ignore. The line is not an intraunit transaction. |
|
X |
Balancing not required. |
|
S |
Staged |
|
H |
Hold for other business unit affiliates. |