Automatically Emailing RFQ Alerts

To set up automatic RFQ dispatch alert email messages to your suppliers:

1. Ensure that the supplier contact is specified on the RFQ and that the contact's email address is specified on the Supplier Information - Contacts page.

   If you do not specify the contact on the RFQ, or if the contact email address is missing, the system sends an email to the supplier's email address that you specify on the Supplier Information - Address page.

2. Run the RFQ Print/Dispatch SQR process (PORFQ01) and the Email Application Engine process (PO_RFQ_EMAIL) in PeopleSoft Purchasing.

   Note:

   Because you must run the RFQ Print/Dispatch process before sending an alert with the Email process, run RFQDISP job, which runs both processes sequentially.

   An email that is sent to a supplier regarding a dispatched RFQ contains a link that points to the Request For Quote List page (bypassing the search page) so that your supplier can view the RFQ. The email can also include the RFQ as an attachment.

See the product documentation for PeopleSoft Purchasing.