Common Element Used to Prepare Cash Advances

Field or Control Description

Status

Depending on your organization's approval and audit policies, PeopleSoft Expenses may assign these values to a cash advance:

  • Approved for Payment: The advance is authorized for payment processing.

  • Closed: The advance is marked for closure.

    You can only close advances that have been submitted, approved for payment processing, but not staged for payment.

  • Denied: The advance was not approved by the approver or auditor.

  • Approvals in Process: If your organization uses an approver and auditor or multiple approvers, and the first approver has approved the cash advance, PeopleSoft Expenses changes the status to Approvals in Process.

  • Paid: Payment processing is complete.

  • Pending: An employee has not submitted the cash advance, or the approver or auditor denied and returned the cash advance to the employee.

    This is the default status for a newly-created cash advance.

  • Reconciled: The cash advance is applied to an expense report, and the employee returned excess funds (if any).

  • Staged: The cash advance is staged for payment.

  • Submitted for Approval: The cash advance is ready for the approval or audit process.