Defining a Pay Cycle for PeopleSoft Expenses

The Pay Cycle Manager needs to know where payment data is staged and how the data is mapped to the corresponding tables in PeopleSoft Payables. This information is defined in a payment source, also known as a source transaction, on the pay cycle mapping page. Use the Accounts Payable, Payments, Pay Cycle Definition, Mapping navigation to access the Paycycle Map page.

Expenses delivers these source transactions:

• EXPN for expense reports.

• EXAD for cash advances.

Mapping a Pay Cycle for EXPN

When using the source transaction EXPN for Pay Cycle mapping, select these values:

Pay Cycle Mapping Field	Field Value
Input Record (Table) Name	EX_SUMM_PYMNT
Output Record to Update	EX_SUMM_PYMNT
Copy of Record to Update	EX_SHEET_CPY

Mapping a Pay Cycle for EXAD

When using the source transaction EXAD for Pay Cycle mapping, select these values:

Pay Cycle Mapping Field	Field Value
Input Record (Table) Name	EX_ADVNCE_PYMNT
Output Record to Update	EX_ADVNCE_PYMNT
Copy of Record to Update	EX_ADVNCE_CPY

Note:

When Pay Cycle Mapping is set up, the payment sources you define can be used any time without being defined again.

When defining a pay cycle, you must select EXPN as the source transaction for expense reports or EXAD as the source transaction for cash advances.

The SetID, Bank, Account, and Payment Method fields defined in the pay cycle must be identical to the corresponding fields you select when you review payments for cash advances, expense reports, and suppliers.