Understanding How to Prepare Expense Reports

PeopleSoft Expenses makes it easy to transform a handful of receipts into a final expense reimbursement. These topics discuss how to convert expense transactions into expense reports that meet your auditing standards, approval policies, and tax reporting requirements. PeopleSoft Expenses supports a variety of features designed to streamline expense report entry from setting up defaults to importing credit card transactions. How you set up your expense system determines what data is required and how your accounting system processes it. For example, if an employee takes a business trip that is funded by a different department within your organization, the expense report can reflect this so that the appropriate department pays for the expense.

PeopleSoft Expenses provides functionality to decrease the time that you spend entering expense reports. You can:

• Create expense reports populated with information from user defaults.

• Populate information from My Wallet transactions into expense reports.

• Apply cash advances to expense reports.

• Copy multiple expense lines from one expense reports to another expense report.

• Insert multiple rows at one time using the Quick Fill option.

• Save an expense report with errors or missing information.

• Associate a travel authorization with an expense report.