Journal Posting

You can request to post journal entries when you enter them or at a later time.

Most journal entries generated by a company are posted during a background process that occurs on a daily or weekly basis. In this case, you mark journals for posting so that all pending journals are processed together the next time that you run the Journal Post (GL_JP) process.

When you mark a journal to be posted, the system verifies that there are no edit errors that would render the journal invalid for posting.

There are times, however, when an immediate request to post is warranted. Posting from the Journal Entry - Lines page provides you with that flexibility. To initiate a journal post without going to the Post Journals Request page, select Post Journal in the Process field on the Journal Entry - Lines page.

For special types of requests, such as posting groups of journals, use the Journal Post (GL_JP) process. Posting performs the following:

  • Selects all journals that have been marked for posting and meet the criteria specified on the posting request.

  • Posts the lines of each selected journal to the ledger.

  • Creates a reversal journal if requested on the journal header.

  • Changes the status for each of the journals from Valid to Posted.

  • Changes the status of the sibling rows in the Open Item table to Open and subjects the rows to reconciliation if the journals contain Open Item accounts.

Note:

The Journal Post process does not suppress 0.00 monetary and statistical amounts. In other words, 0.00 monetary and statistical amounts in table PS_JRNL_LN are posted to the PS_LEDGER and PS_LEDGER_BUDG tables during the posting process.

General Ledger then posts the individual journal lines to the target ledger. The Journal Post process also performs one or more of the following functions (if you select or deselect certain options):

  • Reconciles Open Items for transactions related to currently posted journals.

  • Updates Average Daily Balance (ADB) information.

  • Updates Summary Ledgers incrementally.

  • Updates ledger balances incrementally for ledgers that are loaded from external sources.

  • Updates the ledger cube incrementally.

The process populates the Posting Date on the journal header using the Journal Process Date that you define for each business unit on the General Ledger Definition - Journal Options page for the post date for all journals in the batch. It can be the date at the time the Journal Post process begins or a date of your choosing. If you prefer to maintain a user-specified date for posting date, you can automatically update the date for a single business unit, a range of business units, or all business units by running the Maintain GL BU Process Date process (GLPROCESSDT).

The Post Daily Balances process (GL_ADB_POST) is invoked when you run the Journal Post process (GL_JP). The ADB Post process updates the ADB ledger with daily balances.

Note:

Journals cannot be posted or unposted to a closed period. The closed period must first be opened before any journal activity can be processed in that period. The transaction type, UNP, on the Open Period Update page should be opened as well to allow unposting.

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