Modifying a Document

You might make modifications after you define a document and the system has assigned a document sequence number to that financial transaction. Document sequencing enables you to do the following before you post a document:

Field or Control	Description
Delete a document	If you delete a document that has a document sequence number assigned, the system records a deletion through an audit trail and prompts you to provide an explanation so that gaps in the transaction reports for auditors can be explained. The deleted number cannot be reused.
Change a document	If you change a document that has a document sequence number assigned and the changes will result in a different document sequence number, the system deletes the old document sequence number and assigns a new one. The system treats the old document sequence number as deleted, records it through an audit trail, and prompts you to provide an explanation so that gaps in the transaction reports can be explained. The deleted number cannot be reused.
Unpost a posted document	If you need to unpost a document that has a document sequence number assigned, the system assigns a new document type, document sequence number, and sequence date for the unpost transactions. The system assigns the document sequence number based on the document type and accounting date. When you unpost a transaction, you can specify a default document type for each type of transaction.