The Generate Award Process

The Generate Award process, as it relates to security, performs different tasks assuming the Add to Grants Security check box is selected and whether the Pre-award Spending check box is selected.

If the Add to Grants Security and the Pre-award Spending check boxes are selected, the system:

• Inserts all employees from the project team whose role matches the role in Grants Portal Security - Access Rights page into the level 3 table for the project (projects security).

• Inserts all employees who have global access into the level 3 table for the project.

• Inserts all employees who have division access into the level 3 table for the project if the major subdivision field on the project matches the division.

If the Add to Grants Security check box is selected and the Pre-award Spending check box is not selected, therefore an award is created, the system:

• Finds the department administrator and:

  • Inserts that employee into the level 2 table for the award.

  • inserts the employee ID of the department administrator into all associated projects for that award.

• Inserts the grant administrator into the level 2 table for the award.

• Finds all project team members who have a role that matches a role defined on Grants Portal Security - Access Rights page and:

  • Inserts those employees who have rights to access the award page into the level 2 record for the award.

  • Inserts those employees who have rights to access the project page into the level 3 record for the project.

• Finds all employees with global access and:

  • Inserts those employees into the level 2 record for the award;

  • Inserts those employees into the Level 3 record for all projects associated with the award.

• Finds all employees with division access and inserts those employees into the level 3 record for all projects associated to the award where the major subdivision on the project matches the division in the security.