PeopleSoft Maintenance Management Integration with PeopleSoft Expenses Functionality

PeopleSoft Maintenance Management shares pages and tables with PeopleSoft Expenses, an application that enables you to record actual time that is worked by technicians. You are not required to install PeopleSoft Expenses to use PeopleSoft Maintenance Management. Technicians or administrators can record the actual time that was expended on a work order task on behalf of technicians using the Technician Workbench. They can enter time on a daily, biweekly, weekly, and semimonthly basis. The time entry records that technicians enter, which are preapproved and include a sequence number that is associated with the total hours that are spent or the start and end times per work order, task and date, and reporting period, are staged within PeopleSoft Maintenance Management and then loaded into the tables that are shared with the PeopleSoft Expenses system at save or submit time. The user runs two application engine programs. The first one packages the time records into a PeopleSoft Expenses staging table, and the second one sends the data to Project Costing, where the labor costs are calculated by multiplying the quantity of hours by the labor cost rate and labor bill rate that are associated with the business unit, shop, or craft that is set up in PeopleSoft Maintenance Management.

You can also choose to enter personal time (non-work order time) for technicians on the Time Entry page of the Technician Workbench. You enable this option on the Business Unit 2 Definition page of the Expenses business unit. As with work order time entry, PeopleSoft Expenses shares this functionality with PeopleSoft Maintenance Management, which eliminates the need to install PeopleSoft Expenses.

After selecting the Stage Time Entries component in PeopleSoft Maintenance Management, you select the option to publish elapsed time. PeopleSoft Expenses publishes the elapsed time reporting data (non-work order time entered in the Technician Workbench) to PeopleSoft Time and Labor. PeopleSoft Time and Labor calculates the actual time to pay the employee or bill another organization. Typically, this payable time is sent to PeopleSoft Payroll for processing. If you do not install PeopleSoft Time and Labor and PeopleSoft Payroll, the collected data is only used for informational purposes.

See PeopleSoft Expenses: Integrating with PeopleSoft North American Payroll.

See PeopleSoft Expenses: Understanding Setting Up Approvals and Audit Rules.