Rapid Time Entry

The Pay/Bill Rapid Time page enables you to enter time for multiple time reporters quickly and efficiently. Few online edits or rules are applied during data entry so that you can enter data rapidly.

Be aware of the impact of changing job and time reporter information when the information references active assignments. Oracle strongly recommends that you restrict update access to the core HCM Job and Time Reporter component so that changes can only be performed by Payroll and Time and Labor specialists. Permitting users without full Payroll and Time and Labor training to update core job and time reporter information can easily result in unexpected data.

PeopleSoft Pay/Bill Management uses the Time and Labor Override Rate field to tell PeopleSoft North American (or Global) Payroll how to pay the employee for the hours reported. When you set up assignments in the Financials database, you capture the pay rates (for each time reporting code) that should apply for work performed in the assignment. PeopleSoft Pay/Bill Management sends the assignment rates to HCM. When you enter time for an hourly employee to a project and activity using a specified Time Reporting Code, the system looks up the associated assignment pay rate and populates the override amount. When you enter time for a salaried employee, depending on how you configure the system, PeopleSoft Pay/Bill Management does not use the override rate field, but relies on the salary specified in the employee job record to determine the compensation (the PeopleSoft Time and Labor distribution process then allocates the payroll costs to the hours reported in PeopleSoft Time and Labor).

Refer to the Configuring PeopleSoft Pay/Bill Management topic for information on how to setup rate elements and rate profiles, how the system perform rate lookups and overrides and how the system handles FLSA requirements.

You can enter either elapsed or punch time for your employees or contractors. Punch time reports start and stop times in precise entries of date and time. Record these values in minutes, hours, day, month, year, and time zone. Elapsed time reports time in number hours or partial hours worked in a day.

Online time entry in punch format is labor intensive and unlikely to be used. Usually time entered via Time Collection Devices such as Time Clocks is interfaced into PeopleSoft Time and Labor in punch format.

The available fields on the PeopleSoft Pay/Bill Rapid Time page vary depending on your type of time entry and on the selections that you made when setting up your rapid entry templates.

Elapsed Time

For elapsed time, the Pay Rate (override rate) field on the Pay/Bill Rapid Time page is populated with information from the assignment rate tables for the specific time reporting code (TRC). If the system cannot find a specific rate for the corresponding TRC, the pay rate remains blank and you can enter one on the Pay/Bill Rapid Time page. If no override rate is passed to payroll, the compensation rate on the job record is used with the earnings factor for this TRC.

Punch Time

For punch time, the system does not automatically populate the TRC field. The Time Administration process in PeopleSoft Time and Labor can determine the TRC code based on the rules setup. When you setup your PeopleSoft Time and Labor rules, you can define the default TRC code.

When you utilize punch time, the assignment specific rates are populated during the Time Administration process.

For punch and elapsed time entry, if no rate was specified or found, payroll rules calculate pay as follows:

Comp Rate (JOB) * the TRC code factor decided by the Time Administration process rules

Note:

In addition to entering punch and elapsed time through PeopleSoft Pay/Bill Management, you can also enter time through other PeopleSoft Time and Labor methods. However, these other PeopleSoft Time and Labor methods will not automatically populate the override rate or other fields such as the employee job record number, the HR business unit and the department (which PeopleSoft Pay/Bill Management does automatically populate in its Rapid Time component).

See the product documentation for PeopleSoft HCM: Time & Labor, “Processing Payroll”.