Draft Staging Process

When the Pay Cycle process runs, the Draft Staging Application Engine process (AP_DFT_PROC) can occur between payment selection and payment creation. The Draft Staging process groups scheduled payments and creates a temporary or virtual view of split draft payments. If you start the Pay Cycle process with payment selection, you must follow it with the Draft Staging process. If you start the Pay Cycle process with payment selection and payment creation, the Draft Staging process runs automatically. Depending on whether you have selected the Preapprove check box on the Draft Options page of the Payment Selection Criteria component, draft payment can ultimately be created with a C (created) or A (approved) status. After the Draft Staging process runs, you can review the scheduled payments on the Draft Staging Approval page, where you can approve or reject draft payments at the draft master level.

Because payments shown in the Draft Staging process have not yet been physically created or split (if you are using draft optimization), you can still reject the draft. If you approve the payment from the staging table, then the Payment Creation process creates a physical payment record, entering drafts with a status of C (created) or A (approved), based upon the approval option you selected on the Draft Options page in the Payment Selection Criteria component. For rejected draft payments, the status is returned to Unselect and the draft payment can be picked up during the next pay cycle.