Invoices from Spreadsheet Vouchers

The Spreadsheet Voucher feature provides an offline entry component that you use to enter invoice data. The Voucher Build process handles the defaults and edit processing, similarly to quick invoice processing. PeopleSoft provides you with an Microsoft Excel file that you can use to create multiple voucher entry worksheets.

The Voucher Build process assigns match delay days to XML transactions that require matching based on the PeopleSoft Payables hierarchy, business unit, origin, control group, supplier, and the ability to override on the voucher. As an example, if the match delay days are five days, the system adds five days to the entry date to determine the match due date. If you do not define match delay days on the PeopleSoft Payables hierarchy, the Voucher Build process will not assign match delay days and use the entry date as the match due date. On the Match Request page, enter a date in the As of Date field to work in conjunction with the match due date. The Matching process selects only the vouchers that are ready to be matched as of that date. Match delay days are only applicable to EDI, XML, Document imaging, Spreadsheet vouchers, Online, Quick and Self Service invoices. These types of transactions usually are processed in the system before the purchase order lines are received. Using match delay days enables you to wait to include these transactions in the Matching process.