Modifying Vouchers After Budget Checking

When you budget-check a modified voucher, the Budget Processor process deletes any exception rows from the first budget check. This includes the deletion of override marks for any budgets listed on the altered transactions. A message appears informing you of this when you mark the budget for override and save the page. In effect, altering a transaction after it has been budget-checked forces the Budget Processor process to treat the transaction as if it were new when budget checking is performed again.

To make changes to budget-checked transactions, do the following:

1. Open the voucher and make changes to the particular transactions.

   Note:

   You can only delete distribution lines, not add distribution lines, to a voucher copied from a purchase order. The system issues a warning that distribution lines cannot be inserted because the encumbrance cannot be reversed. If necessary, change the purchase order distribution lines.

2. Save the changes.

3. Run the Budget Processor process again to check the budget.

   The Budget Processor process deletes the original transactions (including liquidations) from the Commitment Control ledger data table (LEDGER_KK) and posts the new transactions.