Multibook in PeopleSoft Payables

The Multibook feature supports multiple base currencies, each in the form of a ledger, defined for a business unit. Optionally, you can post a single transaction to all base currencies (all ledgers) or to only one of those base currencies (individual ledgers).

With the Multibook feature, several ledgers are grouped together within a ledger group. Ledgers within the group share the same physical structure, but each ledger can have its own base currency. The ledger group controls how transactions post to all ledgers within the group or to an individual ledger. The system automatically converts transactions to the applicable base currency and then posts to the corresponding ledger. This gives you full, drill-down support and cross-currency comparisons at both the summary and transaction levels.

Enable the Multibook feature on the Installation Options - Overall page, by selecting the Create Multibook Accounting Entries in Subsystems check box. If this check box is selected, and if your ledger group is set up for secondary ledgers, the PeopleSoft Payables posting processes and revaluation process create the accounting entries for those ledgers. However, if this check box is not selected, the PeopleSoft Payables posting processes and revaluation process create only the primary ledger entries. The Journal Generator process creates the secondary and translate ledger entries.

Set up ledger groups on the Ledger Groups - Definition page.

The calculations for secondary ledgers are dependent upon whether you are using Translation or Non-Translation ledgers:

Term	Definition
Non-Translation ledgers	The system creates accounting entries by converting from the transaction currency to the base currency.
Translation ledgers	The system creates accounting entries by converting from the primary ledger base currency to the translate ledger base currency.

Use the Multibook feature to maintain the real-time balance of certain accounts in the ledger. You can track gain and loss for secondary ledgers more accurately (when they are non-translation ledgers).