Prepaid and Applied Voucher Closure

If you attempt to close a regular voucher that is applied to one or more prepaid vouchers, a warning message advises you of the following: Prepaid vouchers (or portions of prepaid vouchers) that have been applied to regular voucher payment schedules cannot be closed.

Unpaid regular payment schedules that are applied to prepaid vouchers can be closed, but only the unpaid and unapplied portion of the payment schedule (the amount remaining to be paid) is closed.

If a regular voucher is applied to one or more prepaid vouchers and you want to close out the entire regular voucher, you must unapply it first.

Example: Closing Prepaid and Regular Vouchers

This example assumes the following:

• A prepaid voucher for 1000.00 USD is posted and paid.

• A regular voucher for 5000.00 USD is created.

• The prepaid and regular vouchers are applied to each other (manually or using batch).

• The regular voucher's payment schedule is reduced to 4000.00 USD.

In this example, you can close the regular voucher, but only 4000.00 USD is closed. However, if you unapply the vouchers and then close the regular voucher, the entire 5000.00 USD is closed.

Note:

Prepaid vouchers that are applied to regular vouchers must also be unapplied prior to closure. Applied prepaid vouchers do not appear in the Voucher Closure search view.