Prepayment Posting

When you run the Voucher Posting process for the regular voucher:

1. The Voucher Posting process calls the AP Prepayment Application process, which processes the vouchers in the following order:

   1. Auto-apply prepayments with matching references.

   2. Auto-apply prepayments with the Auto-Apply check box selected.

2. The AP Prepayment Application process loops through the available prepaid vouchers by invoice date (oldest first).

3. For each prepaid voucher, the process loops through the regular vouchers that are being processed in the current run or were previously posted but are not fully paid or applied.

   It searches for vouchers that match the invoicing supplier and transaction currency of the prepaid voucher and processes regular vouchers by scheduled payment date (oldest first).

   Note:

   The AP Prepayment Application process does not update application links that have been made manually. For example, if you have partially applied a prepayment to a regular voucher, the system does not apply the rest of the prepayment when you run the AP Prepayment Application process.

4. When a match is found, rows are created in the PS_VCHR_PPAY_XREF table that link to prepaid and regular vouchers.

   Note:

   Vouchers with payment schedules on hold are not applied.

5. The scheduled payment (PS_PYMNT_VCHR_XREF) on the regular voucher is reduced by the amount of the applied prepaid voucher.

6. To balance the payment amounts on PS_PYMNT_VCHR_XREF to the voucher gross amount, a row is inserted into PS_PYMNT_VCHR_XREF with PREPAID_STATUS of A (applied), and the amount is applied against the prepaid voucher.

7. If voucher posting encounters regular vouchers which are applied to prepaid vouchers, reversal accounting entries are created for the prepaid vouchers.

8. A posting status field (REV_POST_STATUS) on PS_VCHR_PPAY_XREF tracks whether the reversing accounting entries have been created.

   Note:

   In the case where the regular voucher is smaller than the prepaid voucher, voucher posting prorates the prepayment reversals so that only the portion of the prepaid voucher, which is applied to the regular payment, is reversed.

   Note:

   The prepaid voucher must be posted before the regular voucher for the Voucher Posting process to create the prepaid reversal entries.

9. The accounting entries created for the posted, applied regular vouchers during voucher posting are:

   Description	Account	Debit	Credit
   Expense	631000	5000.00
   Accounts Payable	200000		5000.00
   Prepaid Account	122000		1000.00
   Accounts Payable	200000	1000.00

Unposting Prepaid and Applied Vouchers

When a regular voucher that is applied to a prepaid voucher is unposted, the prepayment application is reversed. The system updates PS_VCHR_PPAY_XREF to show that no vouchers are applied.

There are no additional restrictions on voucher unpost for prepayments.