RTV Adjustments

The Voucher Build process creates adjustment vouchers for RTV transactions that are created in Purchasing. If an RTV adjustment does not reference a receipt, it is treated as a nonmatch RTV. Through the PeopleSoft Payables default hierarchy, you can either create automatic adjustments for RTV transactions that require credit memos or pass those transactions to the Quick Invoice Entry tables for review before further processing. You can maintain pending adjustment transactions by adding a reference to supplier credit memo documents or by making other adjustments before having the Voucher Build process turn them into adjustment vouchers. The RTV transactions have a Vendor RTV action code that indicates whether the credit memo should be generated and the nature of the RTV transaction. This table lists the RTV action codes:

Action Code	Description
Issue Credit Only	The supplier issues a credit memo only.
Replace and Invoice	The supplier issues a credit memo and reinvoices for replaced merchandise that was shipped against the original PO schedule. RTV credit vouchers for replacements are deducted from the matched quantities on the PO so that the replacements can be received against the original PO. These deductions occur from the Matching process. All replace and invoice RTV vouchers are created as requiring matching.
Exchange and Invoice	The supplier exchanges for like merchandise, issues credit for the returned merchandise, and reinvoices for the new merchandise against the original PO. A change order is created against the original PO to add the new item that the supplier ships.

Before processing RTV transactions, you must enable RTV credit memo processing for PeopleSoft Payables business units on the Payables Definition - Voucher Build page and specify the voucher adjustment option.

The Voucher Build process accesses the RTV tables to obtain the information that is required to create adjustment vouchers and creates miscellaneous charges for any RTV fees. Sales tax and VAT applicability codes are taken from the original voucher, if they are available. The Voucher Build process accesses the RTV records that require vouchers to be created and assigns the voucher ID number.

When the Voucher Build process creates an RTV credit voucher that must be rematched, the following fields or sets of fields in the Voucher component are unavailable for modification:

• Advanced Supplier Search.

• Invoice Number.

• Invoice Date.

• Pay Terms.

• Supplier.

• Voucher line amount.

If the RTV credit voucher does not have to be rematched, the Invoice ID and Invoice Date fields are available for edit.

The following Voucher component fields or sets of fields are always available for modification, regardless of whether the RTV credit voucher needs to be rematched:

• Voucher header amounts, including freight, miscellaneous, sales and use tax, and VAT, when applicable.

• Invoice Number.

• Invoice Date.

• Distribution line amounts.