Summary Invoice Processing

The Summary Invoice Entry component (VCHR_SUMM_PNL) enables you to enter minimal invoice and purchase order information, such as supplier, PO number, invoice number, invoice date, nonmerchandise amounts, and gross amount, to create a voucher. You do not enter voucher line or distribution line information. The Voucher Build process builds the voucher from the selected purchase order and associated receipts.

Establish tolerance levels to validate the source document's merchandise amount against the invoice's merchandise amount. If the differences falls within the tolerance levels, the system applies the difference to a tolerance miscellaneous charge code specified on the Payables Definition - Summary Invoice page. This reconciliation allows the summary invoice to be balanced and the Voucher Build process to create a voucher. If the difference falls outside the tolerance levels, the system assigns the summary invoice a voucher build status of Tolerance. The Voucher Build process does not select invoices with a voucher build status of Tolerance. Use the Quick Voucher Entry component to resolve these differences.

To create a voucher using the Summary Invoice Entry component:

1. Enter invoice and purchase order information in the add and search page or the Summary Invoice Entry page.

2. Copy receiver or purchase order information to the summary invoice.

   The system first searches for receiver information to copy. If it cannot locate this information, it then searches for and copies purchase order information.

3. Compare input invoice information with the purchase order and receiver information.

4. Save the voucher.

   Once you save the summary invoice, access the summary invoice using the Quick Invoice Entry component for further updating before the Voucher Build process creates the voucher.

5. Run the Voucher Build process.

   The Voucher Build process uses the same logic for copying a single purchase order and receiver information to the voucher as the it does for creating vouchers from the Quick Invoice Entry component.

   Note:

   The system does not copy sales tax, use tax, and value-added tax (VAT) amounts from the purchase order. You must enter these amounts. Also, if you enter freight and miscellaneous amounts, these amounts override any amounts that were entered on the purchase order.