Suppliers

You can define a set of suppliers for each business unit or share suppliers across multiple business units. You can also associate suppliers with other suppliers in the system and—if you use PeopleSoft Receivables—associate a PeopleSoft Payables supplier with a PeopleSoft Receivables customer for reporting purposes.

Suppliers can have multiple addresses and multiple locations. Addresses are the physical addresses of the supplier; a location corresponds to a unique way of doing business.

You use the location level to:

  • Define payment terms and banking information for the supplier.

  • Define a number of payment parameters that are used during payment processing.

  • Generate separate checks for each voucher at the location level.

  • Specify matching options if matching is used to approve vouchers for payment.

At the location level, for example, you specify the number of days to delay discounted payment after the discount payment date has been reached—as well as the number of days to delay net payment after the net due date has been reached. This provides additional payment flexibility based on how well you know suppliers. For example, you can indicate how long a supplier typically waits for payment while still giving a discount.

Maintaining supplier data is simple with PeopleSoft Payables. You can:

  • Approve, inactivate, and reactivate suppliers.

    Note:

    If users have the authority to approve suppliers using the Fluid approval component, then such users are redirected to fluid approval user interface, and the classic approval component is hidden from the menu. Otherwise, the classic approval component displays on the menu, and a user can access the classic approval pages from the EC worklist or from the classic work center.

    PeopleSoft Payables supports delegation of approvals for Suppliers. Payables users can leverage the Enterprise Components Delegation Framework in order to assign Delegates for approvals. For more information, see Enterprise Components: Understanding Delegation.

  • Record supplier information and conversations.

  • Report on supplier activity and outstanding payment balances, as well as withholding and value-added tax (VAT) information.