Understanding Document Sequencing

Statutory requirements in some countries require that all financial transactions (documents) be classified into different transaction types, and that within each transaction type, all documents entered be numbered sequentially. The Document Sequencing feature helps you maintain established business practices by meeting both of these requirements.

Document sequencing is available for documents that you create either online or through background (batch) processing. When you activate the Document Sequencing feature, the PeopleSoft system automatically assigns a sequence number to each document (invoice, voucher, journal, and so on) that you create. You can also enter sequence numbers manually. When you delete, change, or unpost a document, the system may generate additional document sequence numbers, as appropriate.

Document Sequencing Setup Considerations

Document sequencing must be established for business units at implementation, before transactions exist for the business units. Activating document sequencing functionality when a business unit has existing transactions results in payment cancellation and voucher closure issues. Consequently, once a business unit has transactions, its document sequencing setting should not be changed.

If you have erroneously activated document sequencing, you must correct the resulting voucher issues as follows:

• Use credit vouchers to close vouchers.

• Use journal entries to correct the accounting entries of canceled payments.