Understanding Which Payment Forms You Need

Payment formatting capabilities provide a variety of payment form layouts. You can use the delivered forms, modify the delivered forms, or build your own payment forms; however, creating a new form requires in-depth knowledge of Reports software and PeopleSoft Query. Typically, you select one of the delivered forms and use it as is, or you modify it according to the guidelines.

The PeopleSoft system comes with the following basic payment form types:

Form Type	Description
ASCII file	Used for electronic payments, such as EFT, EFT draft, or EFT giro. Also used for positive payment files.
Prenumbered form	Used for printed payments on custom or standard check stock that have preprinted identification numbers.
Remittance advice only	Used for EFT, wire transfer, and printed payments.
System-numbered form	Used for drafts and checks printed on plain check stock for which PeopleSoft Payables assigns an identification number.

With magnetic toner in a laser printer and MICR fonts, you can print checks that magnetic scanners can process.

Note:

PeopleSoft Payables does not deliver MICR fonts.

For electronic payments, transmit payment data to the supplier's bank in a flat file or print a remittance advice and send it to the supplier. The payment form for the remittance advice and the overflow or the separate remittance advice is the same as for printed payments.