Accounting Rules

The Accounting Rules component (PSA_ACCT_SETUP) is used to define accounting entries for distributions that are created by the Funds Distribution process. Accounting entries record the movement of a charge from the ChartField combination to which the source transaction (such as a voucher) was originally recorded to the ChartField combinations that are specified on the target distribution rows.

Create an accounting rule for each analysis type that is defined on the Funds Distribution - Target page, excluding analysis types that have the same ChartField combination as the original source transaction. Also, define an accounting rule for the reversal analysis type (FDR) if reversals are selected on any distribution row.

For more information about accounting rules:

See Accounting Rules.

See Defining Accounting Rules.

Example of Accounting Rule Setup

This example illustrates how accounting rules are used to generate accounting entries.

This table lists the ChartFields for a voucher that is processed in accounts payable for 100 USD and sent to Project Costing:

Analysis Type	Fund	Account	Project	Activity	Amount
ACT	Fed	600000	A	Design	100

This table lists the target rows that are created for the voucher in PROJ_RESOURCE during the Funds Distribution process:

Analysis Type	Fund	Account	Project	Activity	Amount	Comment
FDF	Fed	600000	A	Design	70
FDS	State	600000	A	Design	20
FDL	Local	600000	A	Design	10
FDR	Fed	600000	A	Design	-20	This amount reverses the amount of the FDS row from the Fed Fund ChartField.
FDR	Fed	600000	A	Design	-10	This amount reverses the amount of the FDL row from the Fed Fund ChartField.

This table illustrates how the accounting rule selection criteria for the state fund target distribution row (FDS) should be set up to generate accounting entries:

Analysis Type	Project	Activity	Source Type	Category	Subcategory
FDS	%	%	%	%	%

This table illustrates how the accounting rule entry values for the state fund target distribution row (FDS) should be set up to generate accounting entries:

DR/CR	Account Type	Fund	Account	All GL ChartFields	Project
Debit	Exp	%	%	%	Source
Credit	Cash	%	100000	%	Source

This table illustrates how the accounting rule selection criteria for the local fund target distribution row (FDL) should be set up to generate accounting entries:

Analysis Type	Project	Activity	Source Type	Category	Subcategory
FDL	%	%	%	%	%

This table illustrates how the accounting rule entry values for the local fund target distribution row (FDL) should be set up to generate accounting entries:

DR/CR	Account Type	Fund	Account	All GL ChartFields	Project
Debit	Exp	%	%	%	Source
Credit	Cash	%	100000	%	Source

This table illustrates how the accounting rule selection criteria for the reversal target distribution rows (FDR) should be set up to generate accounting entries:

Analysis Type	Project	Activity	Source Type	Category	Subcategory
FDR	%	%	%	%	%

This table illustrates how the accounting rule entry values for the reversal target distribution rows (FDR) should be set up to generate accounting entries:

DR/CR	Account Type	Fund	Account	All GL ChartFields	Project
Debit	Cash	%	100000	%	Source
Credit	Exp	%	%	%	Source