Events That Trigger Time and Labor to Send Time to PeopleSoft Project Costing

You can send both estimated and actual time and cost data to PeopleSoft Project Costing from PeopleSoft Time and Labor.

Estimated payable time is published to PeopleSoft Project Costing when:

• PeopleSoft Time and Labor receives a request from PeopleSoft Project Costing in the form of an application message from the Financials database.

  In response, PeopleSoft Time and Labor automatically publishes estimated time for payable time records that have a payable status of Estimate, Needs Approval, Approved, Sent, Rejected, and Taken.

• You run the Publish Estimated Payable Time Application Engine process (TL_PUB_TM_AE) in PeopleSoft Time and Labor to publish estimated time for payable time records.

The system uses the ESTIMATED_TIME_BATCH_ADD application message to send estimated payable time to PeopleSoft Project Costing.

Actual payable time is published to PeopleSoft Project Costing when:

• You run the Publish Actual Payable Time Application Engine process (TL_PY_PUB_TM) in PeopleSoft Time and Labor to publish closed payable time records that will not be run through the Labor Distribution process.

  The system uses the ACTUAL_TIME_ADD application message.

• You use one of the payable time approval pages in PeopleSoft Time and Labor to close payable time for time reporters whose time is not sent to payroll, or to close payable time for a time reporting code that is not sent to payroll.

  The payable time record statuses are Closed and No Pay. The system uses the ACTUAL_TIME_ADD application message.

• You make adjustments to time entries using the Adjust Paid Time page.

  The payable time record status is Closed. The system uses the ACTUAL_TIME_ADD application message.

• Payroll processes are completed for payable time record statuses of Closed, Paid - Labor Distributed, or Paid - Labor Diluted.

  The system uses the ACTUAL_TIME_BATCH_ADD application message.

Important:

If you activate the Don't Publish to Project Costing option for certain time reporting codes (TRCs), and the transactions that are associated with those TRCs are used for costing, a discrepancy may occur between the costs that you track in PeopleSoft Project Costing and the costs that you bill to customers.

Total costs in the general ledger system do not equal the total costs in PeopleSoft Project Costing. The reason is because PeopleSoft Enterprise Payroll sends PeopleSoft General Ledger all direct labor and employer-paid burden (indirect costs), such as taxes, deductions, benefits, and so on. PeopleSoft Time and Labor sends Project Costing only direct labor costs.