Global Location Numbers (GLN)

A GLN is a 13-digit number that uniquely identifies a physical location or legal entity across the globe. GS1 maintains a central registry of locations and their associated GLNs, which are provided by and accessible to participants. In PeopleSoft Financials and Supply Chain Management, you can specify GLNs for business locations of purchasing organizations and their suppliers using the Location (LOCATION_TBL) component and the Supplier Information (VNDR_ID) component respectively.

GLNs are entered manually in the system as a one-time setup (no load utility to populate values automatically). Each location can only be assigned one GLN but the same GLN can be associated with multiple locations if you prefer. The reason for this flexibility is that, depends on how the locations are set up initially, you may have defined locations at a level that is lower than you want to assign GLNs. For example, you want to assign GLNs to locations at the city level but you have locations defined at the building level, one level below city. In this scenario, you enter the same GLN for all the building locations that are in the same city.

At runtime, GLNs are displayed on purchase orders and express purchase orders for the ship-to, bill-to and supplier locations that have GLNs assigned to them. Similarly, when you select to copy a purchase order from a contract, requisition or another purchase order using the Copy From field, GLNs (if available) for the bill-to and ship-to locations are displayed accordingly.

Due to the voluntary nature of the GLN initiative, companies and their suppliers should be in agreement with the use of GLNs on their EDI transactions. The PeopleSoft system provides needed fields in source tables to support EDI mapping, whereas the actual mapping needs to be done by the User Company or by their VAN (value added network) partner.

Note:

The Purchase Order Dispatch and Purchase Order Acknowledgement messages and file layouts have been updated to support GLNs for bill-to, supplier and ship-to locations.

GLN values are not maintained on transactions; rather, they are maintained in the Supplier Master or Location table. When the system receives Purchase Order Acknowledgement messages, GLN values are archived in history tables.

Supplier GLN Defaulting

You can specify GLNs at the supplier and supplier location levels. At runtime, the system populates supplier GLNs on purchase orders and EDI transactions in this defaulting hierarchy:

• supplier location

• supplier

If a purchase order references a supplier that has GLNs specified at both levels, the system displays the supplier location GLN on the purchase order.

Supplier GLNs are not effective-dated.