Working with Large Purchase Orders

Chunking controls the number of lines that the system initially loads when you open a purchase order. Using chunking functionality, you can initiate an advanced purchase order line search that eliminates system processing times for a purchase order with a large number of lines and provides a quick and easy method to retrieve specific lines in the purchase order.

Note:

A chunk is not the same as a page full of data. It represents all of the rows that are in the scroll at a given point in time.

When you open an existing purchase order, if the number of purchase order lines exceeds the chunking limit defined on the Installation Options page for Purchasing and the new PO Installation setting specifies to display the Advanced Line Search first, the system does not initially load purchase order lines. Instead, a search page appears that you can use to view and load specific lines based on criteria that you designate.

The search can either pull lines directly into the Maintain Purchase Order page or show the results in a temporary summary grid from which you can select individual lines to load into the page.

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Note:

You can also access the Advanced Line Search page using the Search for Lines link on the Maintain Purchase Order page.

This procedure shows one way to set up and use advanced purchase order line searches for a business unit:

  1. Open the Installation Option page for PurchasingApplication Fundamentals: Installation Options - Purchasing Page.

  2. Specify the maximum number of rows to retrieve for purchase order searches.

  3. Select the Display Advanced Line Search Page option to define the initial advanced search behavior when the maximum number of rows has been exceeded for purchase order lines.

  4. Search for a purchase order with lines that exceed the maximum number of rows to retrieve.

    Note:

    If the purchase order lines do not exceed the maximum number of rows, the system accesses the Maintain Purchase Order page and does not initiate the advanced search.

  5. Define search criteria to limit the search results and click the Search button.

  6. Select the purchase order lines that you want to load into the Maintain Purchase Order page.

  7. Click the Retrieve Selected Items link.

The system loads the lines and you can now maintain purchase order and schedule lines.