Accounting History and Accounting Periods

PeopleSoft Receivables gives you control over both your calendar periods and when you update history elements. You define detail calendars based on your processing schedule. Each period in this calendar represents a week, a month, or any other amount of time.

You assign a detail calendar for history calculations on the Receivables Options - General 1 page for each SetID. The system calculates, summarizes, and stores all monetary transactions that fall within the date range for the periods that you define. You also specify which period in the calendar to use to calculate days sales outstanding (DSO) on the Receivables Options - General 1 page. The Receivables Update process uses this period to update the DSO history element. You also control when to update other history statistics using the Customer History Options check boxes on the Receivable Update Request page. When you select the option to update DSO, the page displays the period for which it will calculate the historical information.

Another factor to consider is the calendar that you use for accounting periods. You assign a calendar ID to a general ledger business unit on the Ledgers for a Unit page. By default, each receivables business unit has the same open periods with the same opening and closing dates as the general ledger business unit with which it is associated. However, you can have different periods open in PeopleSoft Receivables or even different beginning and ending dates for the period. You override the general ledger period information for an individual receivables business unit on the Open Period page. After you close an accounting period for a PeopleSoft Receivables business unit, you can no longer post transactions to that period.

After running Receivables Update to calculate historical information, if you do not want to log any additional activity to a historical period, you may want to do one of two things:

  • Use the same detail calendar for your history elements that is used for the accounting periods for the general ledger business unit.

  • Make sure that the period is closed before you run the Receivables Update process to calculate the DSO.