Inheritance Accounting Entries

When you enter accounting entries online for pending items, you cannot change values for ChartFields that are set to Always Inherit or Inherit within Unit. Also, if you enter additional AR and user-defined (revenue) lines, the system automatically populates the values for ChartFields that are set to Always Inherit or Inherit within Unit. For transactions on payment, draft, maintenance, or transfer worksheets, you can add additional accounting entries only for items that do not reference existing items, such as on-account items and prepayments.

If the values for ChartFields are set to Always Inherit or Inherit within Unit and you have items with multiple AR accounting lines, the system generates multiple offset lines for all payments, write-offs, maintenance worksheet matching, and so on.

For direct journal payments, the system uses the User-defined line to inherit ChartField values to the Cash line, if the inheritance option for the ChartField associated with the Cash - AR account type is set to Always Inherit or Inherit within Unit for the bank account. If you enter additional User-defined lines, the system automatically populates the ChartField values on the new line. After you create the accounting entries, you cannot change the ChartField values.

For cash control deposit entries, ChartField values are inherited from the cash control line to the cash line, if the inheritance option for the ChartField associated with the Cash - AR account type is set to Always Inherit or Inherit within BU for the bank account.

The following is an example of accounting entries where the inheritance option for the Fund ChartField is set to Always Inherit. The transaction is a payment in full of a 300.00 USD item:

Account	Fund	Dept ID	Type	Debit Amount	Credit Amount
100004	100	10000	Cash	300.00
110000	100	12000	AR		300.00

The Fund code in the Cash line is inherited from the Fund code in the AR line, but the Dept ID is different because it is not set to inherit.