Supplier Profiles

Within PeopleSoft applications, all payees are considered suppliers. This includes suppliers, employees, attorneys, and so on. You create supplier profiles to store all the information that you need to know about suppliers to manage their interests and yours proactively. The information that you provide is up to you. It can be as simple as a supplier name and address or, more likely, a wealth of information about payment terms and methods as well as voucher processing defaults.

Supplier information is principally shared by PeopleSoft Payables and Purchasing, so that one or both departments can enter supplier information. You may want to set up your system so that purchasing users can enter supplier information, but only accounts payable users can approve suppliers for payment, or vice versa; it's up to you.

To create or update supplier profiles for all types of suppliers in either product, you use the pages in the Supplier Information component (VNDR_ID). PeopleSoft has organized the system to help you easily enter, update, and inquire in these primary areas:

• Supplier identification.

• Supplier approval.

• Supplier conversations.

• Supplier bank accounts.

• Supplier withholding information.

All supplier information for regular suppliers, one-time suppliers, and permanent suppliers is stored in the same set of supplier tables. So if you decide that the one-time supplier that you used last week on a trial basis is the ideal company to use for a long term remodeling project, you merely update the Persistence field on the Identifying Information page, without re-keying information or storing redundant data.

As you enter supplier profiles into the system, you can define a set of suppliers for each business unit, or you can share suppliers across multiple business units. You can even define multiple locations for a supplier.