Bind Type Validation Errors During Check In

You can enter a valid bind variable into a Microsoft Word document or select it from the Microsoft Word Research pane and place it into the document. But, when you check in the document, the system displays validation errors for the bind variable. This happens because Microsoft Word has features that do automatic correction and tracking of grammar errors in documents that may be visible as you type names. When a field has the grammar underline beneath it, it normally means extra values are included in the XML bind value being checked in and is making the bind value no longer valid upon check in to the PeopleSoft system.

Because there are multiple versions of Microsoft Word, and a variety of user settings for each client, there are several possible resolutions for this issue. The first and simplest resolution is try to cut the bind variable text within Microsoft Word, and then paste it back to the same location. But, after pasting the variable, click the small Microsoft Word clipboard (Paste Options) that appears when you paste the variable and click the 'Keep Text Only' button. This can often remove any special formatting so that the bind will validate correctly when you check in the document.

If the problem persists, the next action to correct the issue is to change the spelling and grammar setting while editing the clause having the error. Use these steps to correct the issue:

1. Select Tools on the Microsoft Word toolbar.

2. Select Language, and then select Set Language.

   The Language window appears.

3. Select the Do not check spelling or grammar check box for English when maintaining bind variables to avoid having special character inserted into the bind names.

4. Delete and retype the bind variable.

   Verify that no grammar check underlines appear for the bind variable.

5. Check in the document again.

If this does not resolve the issue, you can try indicating not to store random numbers within the document. This Microsoft Word feature has at times inserted random numbers within the bind variable name XML and causes bind validation errors during check in of the document. To clear the setting because the location might change depending on versions of Microsoft Word:

1. Select Tools on the Microsoft Word toolbar.

2. Select Options, and then select the Security tab.

3. Deselect the Store random number to improve merge accuracy check box.

Finally, you can use the Microsoft Word Research task pane as a possible alternative. You can search and insert the bind variable using the Research task pane lookup for binds. In some cases, this alternative bypasses Microsoft Word's behavior of inserting grammar checks that can cause the problem.