PeopleSoft Strategic Sourcing Integration

Strategic Sourcing enables you to associate clauses to bid factors to provide additional legal, policy, or other terms to bidders during the bidding process. If a sourcing event is awarded to a contract, those clauses can then be attached to the awarded transactional contract. The system adds the bidder's awarded value for each bid factor to the contract agreement and tracks it for compliance. When you create an authored document for the transactional contract, the system includes the additional contract-specific agreement clauses in the authored document.

Using sourcing bid factor setup, you can also associate agreements with clauses to a bid factor, which enables you to automatically include any agreement-related clauses that are not included in the event when you create the contract. Use the following features to manage events and bid factors:

• Search for and associate clauses to bid factors.

  Clauses you assign are populated onto the sourcing event when you use the related bid factor on the event.

• Associate contract agreement codes to bid factors.

  You can assign one or more agreement codes to a bid factor. Then, if a sourcing event that contains the bid factor that is marked to include on a contract is awarded to a contract, the system adds the agreement codes associated with the bid factor to the contract. It also populates the negotiated result field with the awarded bidder's bid factor response for each agreement associated with the bid factor.

• Link default clauses to bid factors on sourcing events.

• View, add, and delete event-related clauses during event creation.

• Define when a bid factor clause is included in a contract.

• Create agreements on the contract for all bid factors that are selected to include on the contract when you award a sourcing event to a contract.

  The system populates the bidder's response for those factors so that you can track and measure the adherence to the terms.

• Select the type of contract when awarding to a contract.

  The system creates agreements on the contract for all bid factors that are marked Include on Contract.

  Note:

  The Strategic Sourcing application generates an awarded contract that is accessible in the Supplier Contract Management application.

  If the bid factor already has one or more associated agreements, the system populates the contract with those associated agreements. If no agreements are associated with the bid factor but the bid factor is marked as Include on Contract, the system creates an ad hoc agreement on the contract for each bid factor. The system creates the contract using one of the following contract types:

  • Purchase order for creating a purchase order transaction, but not agreements on the transaction.

  • General contract for creating a contract transaction with a process option of General Contract.

  • Purchase order contract to create a contract transaction with a process option of Purchase Order.

  • Single release purchase order contract to create a contract transaction with a process option of Single Release PO Only.