Understanding Document Comparison and Rendering

To compare and render documents, you must enable the features in the Document Compares & Rendering section on the Installation Options - Supplier Contract Management Page.

• Document comparisons enable you to compare the current document to a temporarily re-created, refreshed, or last-executed document.

  Last-executed documents are available only when you are working with amendments. The system compares the current document to a temporary document using the normal Microsoft Word - Compare Document feature without you accessing it through Microsoft Word. In addition, you can compare any two document versions from history for an understanding of changes between different Microsoft Word-based checked-in versions.

  The resulting output document highlights the differences between the documents you chose to compare. You can use this feature to determine what the effect of doing a document refresh or re-creation would be and what changes you would lose or gain, as well as to see what changes were made to specific versions in history.

• Document rendering is the process by which the system provides files in a .doc or a .pdf format to users who do not want to use Microsoft Word to view the documents.

  When the system creates XML documents, they are meant to be opened only using Microsoft Word. If suppliers do not have this version available to them or if they prefer to review the documents in a .doc or .pdf format, then you use the Installation Options page to set up information enabling the system to convert the documents from an XML format to a .doc or .pdf format.

  Conversion to a .doc or .pdf format is available only as an option when you send documents to contacts or dispatch documents during the document life cycle. When you send the documents, the system converts the documents that are attached to the email to .doc or .pdf file formats.

Oracle delivers the service operations in PeopleSoft Integration Broker with a default status of Inactive. You must activate each service operation before attempting to send or receive data from a third-party source or another PeopleSoft system, such as Supply Chain Management.

Your database administrator will need to assist you with this setup. For additional information, see Incoming and Outgoing Request Flows, "Understanding PeopleSoft Integration Broker," PeopleTools: Integration Broker.

After completing the following steps, you can convert documents to a .doc format and compare documents using the Document Management page.