Defining New Leave Transfer Entitlements

In order to set up a leave donation program in PeopleSoft Absence Management, you must define at least two frequency-based entitlements: a donate entitlement and a receive entitlement. Use a numeric entitlement type for each of these entitlements and set the leave transfer entitlement as well as the corresponding auto-assigned accumulators to either increase or decrease the units of the respective originating entitlement as necessary.

Many programs consider all donations from a donor irrevocable. However, if your leave transfer program enables participants to return unused leave time back to the program or donor you must also create a return entitlement.

You must create a leave transfer entitlement for each originating, or eligible to be donated, entitlement. For example, if your leave transfer program enables donors to contribute time from both sick leave and vacation time, you must define donate entitlements, receive entitlements, and, if applicable, return entitlements for both sick leave and vacation time.

Each of the leave transfer entitlements you create uses

  • An Entitlement type of Numeric

  • A Balance accumulator using the BAL suffix

  • A Unit Adjustment component using the UNAD suffix.

Each leave transfer entitlement uses auto-assigned accumulators shown in the following tables:

  • For the Donate entitlement:

    Element Name Element Type Accumulator Sign Contribution

    Donate Entitlement Units

    Absence Entitlement

    Add

    100%

    Donate_UNAD

    Auto-assign

    Add

    100%

  • For the Receive entitlement:

    Element Name Element Type Accumulator Sign Contribution

    Receive Entitlement Units

    Absence Entitlement

    Add

    100%

    Receive_UNAD

    Auto-assign

    Add

    100%

  • for the Return entitlement:

    Element Name Element Type Accumulator Sign Contribution

    Return Entitlement Units

    Absence Entitlement

    Add

    100%

    Return_UNAD

    Auto-assign

    Add

    100%

In addition, depending on your current business rules, you must add the leave transfer entitlements to the appropriate existing absence element group, with the Eligibility Assignment of By Eligibility Group, or to a new element group created specifically for these entitlements. If you create a new element group, it must also be added to the appropriate eligibility group.