The Organizational Structure

The Absence Management core application determines the organizational structure for absence processing.

This diagram shows the hierarchy of components in the organizational structure.

Pay Entity

Pay entity defines the organization managing absences for payees.

A pay entity can be linked to one or more pay groups. However, each pay group is linked with only one pay entity.

You associate a specific country with each pay entity. This country designation is important for many features in Absence Management such as the groups of calendars with a single calendar group ID, retroactive methods, and trigger definitions.

Pay group

Absence Management uses a logical grouping, called pay group, to qualify individuals for absence management. Typically, all individuals in a pay group have something in common that causes them to be processed at the same time in the absence management system.

Common examples of pay groups are salaried and hourly payees. You can assign a payee’s default absence elements based on pay group if you select this option at installation time. A pay group can be associated only with a single pay entity.

Each pay group has a default eligibility group associated with it. This includes the default absence elements for the pay group population. The default eligibility group that is associated with a pay group is used as the payee level default. You can override these defaults.

pay groups are ultimately associated with pay calendars to process absences. It is important to group payees whose absences are calculated with the same frequency—weekly, monthly, and so on.

Payee

Payees are the people in your organization for which you want to calculate absence results.

Payees who are included in a pay group definition can be members of different eligibility groups. The only link between pay groups and eligibility groups is from a default perspective. The eligibility group that is defined on the Pay Group page is used as an initial default for the payee. You can override the default.

Eligibility Group

An eligibility group is a grouping of element groups. Eligibility groups indicate the specific elements for which a certain payee population is eligible. The default eligibility group is defined at the pay group level. A payee is assigned to an eligibility group through the default that is defined at the pay group level. You can override the default value.

For example, let's say that you have a pay group for all payees whose absences are calculated monthly. Of those payees, 99 percent are regular, salaried payees. who are eligible for regular absence entitlements and takes. However, you also have 10 executives whom you want to include in that same pay group. These executives are eligible for slightly different absence rules. You can override their eligibility group and assign them to the EXEC ABSENCES eligibility group. You can have only one default eligibility group for each pay group.

Element Group

Element groups provide a method of assigning a large number of elements to many eligibility groups without repeating the elements in each and every eligibility group. Element groups provide a means for grouping these elements. You can assign any number of element groups to an eligibility group.

Elements

Elements are the basic building blocks of Absence Management. The organizational structure of the system begins with the definition of these basic absence management components.