Scheduling and Assigning Activities

To schedule the activity record as a participant event and assign the event to a benefit program, click the Schedule/Prepare Activity button on the On-Demand Event Maintenance page.

The Schedule/Prepare Activity button is active only if an activity is waiting to be processed.

If the activity record is processed successfully, it is:

• Scheduled as a participant event.

• Deleted from the list of activities waiting to be processed.

• Added to the BAS Participant table.

• Assigned to a specific benefit program where event classifications are determined.

• Prepared (option eligibility and costs are calculated).

Note:

In certain cases, the system processes the event to FP status, in which case the event is closed and processing stops. This can happen, for example, when event processing rules have Use History selected and no change has occurred in eligible options.

The system always assumes that you intend the selected activity on the On-Demand Event Maintenance page to be the event currently in process. So if you're working with a participant who currently has an event midway through the Benefits Administration process cycle and a pending activity record selected for on-demand maintenance, the system closes the current event by changing its event status to Closed, converts the activity trigger into a new participant event, and gives that event an event status of Open.