Default Data in New Applications

When applicants start new applications, the default data depends on whether the applicant is external or internal.

External Applicants

If an external applicant already has any existing draft or submitted applications, new applications copy data from previous applications. The system does not bring in a resume, answers to questions, competency ratings, or referral information. For other sections, the system copies data from the most recent application that included the section, regardless of whether the most recent application was submitted, unsubmitted, or withdrawn.

Self-identification data (diversity, disability, veteran, and Norther Ireland community background) is copied from the applicant record, not from other applications. Self-identification data is saved to the applicant record when an application is submitted.

Internal Applicants

When internal applicants create new applications, the system copies data from their employee profiles (such as job training, references, degrees, honors and awards, licenses and certifications, language skills, and memberships) and then adds additional non-conflicting data from the most recently created application. However, the work experience is not copied from the previous application. The work experience is brought in only from the employee’s human resources record (as seen on the PeopleSoft Human Resources Administer Workforce: Prior Work Experience Page).

For example, if an employee adds profile content in an application, the new data gets brought into the next new application. But if an employee removes or modifies profile content that came from the HR system, the next new application will still bring in the original profile content as long as it remains in the employee’s HR record. If an employee adds a work experience in an application, this data is not brought into the next application.