Considerations for Job Change Processing

General

When an employee has been excluded from a cycle by the Job Change process, he or she remains excluded throughout the cycle. For example, if the employee has a salary change during an open cycle and salary change is a job change that has the Excluded option enabled, the process zeros out his or her compensation amounts and marks him or her as excluded. If the employee has a currency code change later on in the open cycle and this job change does not have the Excluded option enabled, the process captures the currency code change but it does not update the excluded status of the employee based on the setup of the corresponding job change.

Another note for the Excluded option is that the process only zeros out compensation amounts of employees only when they belong to a group node that is in Calculated, In Progress, or Pushed Back status, in which the manager can edit the amounts as needed. Once the proposals are in the Submitted, Approved, or Ready to Load status and are no longer available for edits, the process still captures the job changes, but will not zero out employees’ budget and proposed amounts regardless of setup. Approvers of these proposals can see the Exclude flag when viewing proposal details, and push the transactions back to managers for them to manually zero out the funds and reallocate them to employees based upon company policy.

Also, the Job Change process does not process corrections. For example, an employee is terminated during an open cycle and the HR status is changed to Inactive. When the Job Change process runs, it picks up this job change and displays an alert on the Allocate Compensation page. If the same employee is rehired later and the HR status reactivated, this change will not be captured by the Job Change process.

Salary Change Specific

The Job Change process is responsible for processing job changes that occur only for the rate codes that are specified in the cycle definition. It does not process any job change that happens to an employee during an open cycle but is not for any rate code listed in the cycle definition.