S-1299 - Closing Periodic Events
Periodic event. This event layout informs the government about the closing of a competency period for the transmission of eSocial events. Submit this event after all events are transmitted and accepted by the government for a specified competency period. In general, no more information is expected to report to the government for the specified competency period after the acceptance of the closing event.
General Rules
Here are several rules for the Closing Periodic Events event:
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When the S-1299 event is selected to run on the eSocial Period Controls Page for a specified period and list of companies, the system performs checks to make sure that the period is open or reopened, and that there are no pending events or non-finalized calendars for each selected eSocial-active company before an S-1299 event can be created. Events are considered pending if they have errors or do not have receipt numbers returned from the government.
As the Validate Calendar and Events option is selected in the run control page for S-1299 event processing, and pending events or non-finalized calendars have been identified, the information is logged for further review and user actions (for example, skip or reprocess pending events, follow up with a payroll clerk to finalize calendars), and no S-1299 event is created. They need to be followed up on prior to submitting an S-1299 event again.
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If additional events (for example, corrections to data reported during open period, or new events pertaining to movement of the period) need to be submitted after the period is closed, exceptions can be made for events that have the Allowed after period closed option enabled in their setup.
If the Allowed after period closed option is not enabled in the setup of an event layout, late events for it can still be considered for submission if a S-1298 event is sent to reopen the closed period.
If the Allowed after period closed option is not enabled in the setup of an event layout of any event type, and no S-1298 event has been generated to reopen a closed period, any run control requests to process events of this layout after a closed period will be denied. These unprocessed, or blocked, events will be logged for eSocial personnel to follow up and take appropriate actions.
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If periodic events of different pay frequencies (monthly and annually) are reported for the same period, an S-1299 event will be submitted to the government for each frequency.
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A company is considered a company without movement if it doesn’t have any S-1200, S-1210, and S-1280 event processing for a competency period. To close a period for a company without movement, the S-1299 event (XML file) created has the No Movement flag turned on and the <compSemMovto> tag set to the month and year of the period that’s being closed.
If the company continues to not have any S-1200, S-1210, and S-1280 event processing monthly in the years that follow, an S-1299 event needs to be submitted for each of these years in January (and can be skipped for the rest of the year). The No Movement flag is turned on and the value of the <compSemMovto> tag is set to the month and year of the last competency period when the company reported not having any movement.
The system provides the Company Without Movement Page where you can review a list of S-1299 events that were submitted for companies without movement. The report is queried by company and it lists, for each data row, the period during which the company didn’t have any movement and the receipt number of the S-1299 event.
A PDF report with information about pending events and calendar groups is generated for company administrators to review and take actions accordingly.