Managing Festive Advance Recoveries

The following supporting elements control the processing of festive advance recoveries (payback):

  1. When an advance is paid, it is added to two accumulators:

    • FAD AC ADV AMT (Advance Amount Accumulator): Holds the amount paid and is cleared out when each advance is paid so that it only contains the value of the last paid advance.

    • FAD AC FA BAL (Outstanding Balance Accumulator): Used to hold the outstanding balance and is also reduced by the payback deductions.

  2. The amount for the payback deductions is based on the first accumulator (the amount of the last paid advance). Although, in the delivered rules, it is 100% of that amount, you can change this to spread the repayments as required.

    Note:

    Accumulators are updated at the end of the process, so the pay back deduction is calculated based on the accumulators from the previous pay, not including any newly paid advance.

  3. A post processing formula, FAD FM ADV LIMIT is used with all of the deductions to limit the deduction amount to the outstanding balance (the second accumulator, FAD AC FA BAL). If an employee's termination date falls within the current period, the post processing formula overrides the deduction amount with the entire outstanding balance so that the advance is always fully repaid on termination.

  4. Formula FAD FM ADV PBCK checks first whether there is any outstanding advance to be repaid (in accumulator FAD AC FA BAL) and if there is, whether the current deduction is the one specified on the employees FA Program for paying it back. The outstanding balance is also checked in the FAD GC ADV PBCK generation control to save calculating when there is no advance to repay. An error message is generated if the gross pay is less than the amount to be deducted.

  5. Array FAD AR PBCK DEDN loads the deduction code that is assigned to the employees FA Program / Holiday Type into variable FAD VR PBCK DEDN.

See PeopleSoft Human Resources Administer Workforce, PeopleSoft Human Resources Administer Festive Advance, and PeopleSoft Global Payroll product documentation for more information.

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