Personnel Actions and Employee Status

When you request a personnel action to make changes to employee job data, the employee status often changes. For example, when you select Retirement, the employee status changes from Active to Retired. Similarly, if you terminate an employee due to death, the employee status changes from Active to Deceased. The employee status is based on either the personnel action, or in a few cases, the reason for the action, such as death. The system sets employee status as follows.

When you select the personnel action	The system sets the employee status to
Hire. Applicant hire. Rehire. Concurrent appointment. Detail assignment. End of detail. Terminate detail assignment. Return from LWOP. Return from disability (LWP). Recall from suspension/furlough. Intnl assignment.	Active
Leave with pay. Short-term disability. Long-term disability.	Leave of Absence
Paid leave of absence. Short-term disability with pay. Long-term disability with pay.	Leave with Pay
Retirement with pay.	Retired with Pay
Terminated with benefits. Terminated with pay.	Terminated with Pay
Furlough. Suspension.	Suspended
Retirement.	Retired
Intl assignment completion. Termination.	Terminated
Termination (reason of death).	Deceased
Pay rate change. Change to lower grade. Data change. Earnings distribution change. Job reclassification. Position change. Probation. Completion of probation. Promotion Extension of NTE date. Award-monetary. Award-nonmonetary. Bonus. Reassignment/conversion. Family benefits change.	The system sets the employee status to the same status that's in the previous data row. If no previous data row exists, the system sets the status to Active.

When an employee status is set to Active, Leave with Pay, Retired with Pay, or Terminated with Pay, the system triggers payroll processing in PeopleSoft Payroll and PeopleSoft Payroll Interface.

If your agency uses PeopleSoft Payroll for North America, payroll paysheets aren't generated for employees whose status is Retired or Terminated. You may need to pay employees for a partial pay period or for a time after they leave the agency, however, so use either the personnel action Retired with Pay or Terminated with Pay to ensure that this occurs.

A change in employee status can affect PeopleSoft Human Resources Manage Base Benefits, PeopleSoft Benefit Administration, and PeopleSoft Payroll processing. Specifically for benefits, you may need to suspend coverage during a leave of absence or a suspension. In addition, a promotion or a job reclassification might affect an employee's benefit coverage.

Changes in an employee's status can also impact pension administration.