Adding Contract Data for a GPS Employee

Throughout the duration of an individual’s public sector career, employee information progresses through contract agreements associated with potential changes to Job data. For example, a change from a Public Sector Employee (older part time employee) to a civil servant would change all their values on the Job table. PeopleSoft uses the existing Contract Administration component to add contract data for the employee, using the contract types created for the employee category. Validation is also required when assigning contracts to an employee, based upon their employee category. The system must validate against the mapping defined on the Employee Categorization page.

To add or update basic information about the contract between your organization and a worker, you will use the Update Contracts component (Workforce Administration, Job Information, Contract Administration, Update Contract). However, in order to add a contract for a GPS employee, you must use the Job Data – Job Information page and specify a contract number.

The HR administrator hires the employee by creating the Person and Job record. On the Job Information page, the administrator selects the Next Contract button and the system populates the Contract field with the next available contract number for this employee. After saving the Job record for the employee, the administrator then navigates to the Update Contract component and accesses the contract for the employee.

When the administrator selects the Contract Type lookup, the system looks to the employee category saved on the Job record and then returns only the valid values in the contract type prompt for that employee category.