Post Plan

Post plan is the main component in post management. It is built by personnel in the HR department (referred to as “planners” in this documentation) and it lists the numbers of posts available for distribution for each pay grade for a specific budgeting unit in a given fiscal cycle. Hence, a post can be viewed the basis for the calculation of employee-related costs in German Public Sector. As a post plan gets approved by the Government, its budget is then distributed to individual agencies for staffing. Agencies can now assign their workforce to available posts.

A post plan is valid for one fiscal year. For agencies that work with 2-year plans, post plans can be created and developed for two years simultaneously.

A post plan includes one or more post plan rows. Within a post plan, a post plan row is created for each post type, grade and rank where posts are added in the planning phase, and managed (staff, cut, reclassify, and so on) in the administration phase.

Typically a post plan goes through a cycle where it begins with planning, making necessary changes based on requirements of the fiscal year, and sending it off for approval. Once the approval is granted, the post plan enters the cleanup phase where all change requests are addressed. Lastly, the post plan can be activated and be ready for implementation (the administration phase).