Determining Where To Update Data

Once you've determined the type of change that you want to make, where do you make the changes?

  • For incumbent data, go to Workforce Administration, Job Information, Job Data to make your changes.

  • For position-related data, make your changes in the Position Data pages.

  • If your changes affect both position and incumbent data, use the Position Data pages; the system automatically maintains the current incumbent data in the Job Data pages.

Note:

(USF) The Update Incumbents functionality isn't active for Federal users. Federal users must update incumbent data manually to reflect changes made in the Position Data pages.

For example, when you want to move positions from one location to another, use the Position Data pages to make the changes. Enter a new department or location to move the position and the current incumbent to the new locale or department. This type of transfer implies that the employee is making a lateral move and not getting a promotion or a pay increase.

Use the Transfer Action in the Workforce Administration Job Data pages when you are moving an employee from one position to another. This type of transfer implies that the employee is being promoted or demoted and will get a pay change.

Note:

Department/Location changes in Position Data has some behavioral impacts on the Establishment ID value on Job Data:

If a Department change does not change the Location:

  • The system does not clear the Establishment ID on the Job Data page:

    • If the Location has only one valid Establishment ID.

    • If the Location has more than one valid Establishment ID and the current Establishment ID is valid for the Location.

  • The system clears the Establishment ID on the Job Data page, if the Location has more than one valid Establishment ID and the current Establishment ID is not valid for the Location.

If a Department change does change the Location:

  • The system populates the Establishment ID on Job Data, if the location has only one valid Establishment ID.

  • The system does not clear the Establishment ID on Job Data if the location has more than one valid Establishment ID and it is valid for the new location.

  • The system clears the Establishment ID on Job Data if the location has more than one valid Establishment ID and it is not valid for the new location.