(E&G) Changing FTE Data

Education and Government users should take care when updating position records to avoid an unexpected effect on the Job record. The following should be considered:

The Adds to FTE Actual Count field is used to include a position when processing FTE edits for budgeting purposes. Don't select this check box if you don't want to include the position when processing FTE edits.

• To have the system aid in determining if the position FTE reached its maximum, select the Adds to FTE Actual Count field (so it is set to Yes).

  This works with Department Budget FTE. For each department, when there is a set limit on FTE for each classification, it which works in conjunction with the classified indicator on Position Data to determine if it reached the FTE maximum per classification.

  Note:

  The user needs to enter FTE values, otherwise the system enters the default value of zero.

• To maintain the position FTE manually, without the position, deselect the Adds to FTE Actual Count field (so it is set to No).

Important:

Regardless of how you maintain position FTE, if you update any position data that will trigger an update to the incumbent's job data, then verify that the position FTE is accurate before you save the record, as the position FTE will be copied to Job Data FTE.

If you need to maintain a different FTE value on the employee’s Job record from that which is on the Position Data, then you must do one or both of the following:

• Deselect, or set the Update Incumbents box to No, in Position Data.

• Select the Override Position Data on the employee’s Job record.

Note:

These actions will prevent the position data from overriding the Job FTE. Remember that you will need you will need to update the Job record manually with any appropriate changes.