Taking General Deductions

How you take general deductions is influenced by whether you select the Single Chk for Multiple Jobs option on the Company - Default Settings page.

When the Single Check Feature is Enabled

The following describes processing when you select the Single Chk for Multiple Jobs option:

• The system takes general deductions based on earnings from the total earnings that it calculates for all jobs paid in the same check.

• The system always takes general deductions that are scheduled for the current period when paying the job in the primary pay group.

  To have the system take a deduction every time it issues a check for the employee—even when not paying the employee's job in the primary pay group—select the Take on All Paygroups option on the Create General Deductions page. For example, suppose an employee has a weekly job and a biweekly job. The pay group for the weekly job is the primary pay group, because it is the one that the system pays most frequently. Normally, when the system pays the biweekly job, it also pays the weekly job, so it issues a single check. If the system processes the biweekly job at a different time than the weekly job, it takes the deduction only if the Take on all Paygroups check box is selected.

• The system automatically takes general deductions in the appropriate pay periods when an employee receives a single check for jobs that the system pays at different frequencies and deductions have different frequencies.

  For example, suppose an employee receives a single check, which includes compensation for a semimonthly pay period and a monthly pay period. The system takes a United Way deduction only in the first pay period of each month. When the system issues a check for the second pay period (the check that covers both the second semimonthly period and the monthly period), the system does not take the United Way deduction.

• To override a deduction for an employee who has jobs in different pay groups (that is, to override the deduction schedule or change the amount), enter the override instructions for the primary pay group on the General Ded Code Override (general deduction code override) page.

  The system ignores override instructions for the employee's other pay groups. To identify an employee's primary pay group, check the Payroll Options 2 page.

When the Single Check Feature is Not Enabled

If the Take on All Paygroups option is not selected on the Create General Deductions page, the system uses the Priority Number field on the Pay Group Table - Definition page to determine whether to take a general deduction. It takes the deduction only when processing the job in the pay group with the lowest priority number.