Adjusting Payable Time

This section discusses the adjustment of payable time.

Normal Adjustments

Normal adjustments to payable time are changes or additions to payable time using any of the time reporting pages. If you make normal adjustments after loading payable time into Payroll for North America, run the Time Administration process again so that the changes are sent to Payroll for North America during the next load process.

If you enter an adjustment after the Frozen flag is set (that is, once the payable status is set to AP, CL, or SP), and the Time Administration process finds an existing entry that has the same time reporting code and task information as your adjusting entry, it creates a new row of payable time and a row that offsets the original entry. Both the new and offsetting rows are sent to Payroll for North America when you next load payable time.

Record-Only Adjustments

Record-only adjustments entered on the Record Only Adjustment page are not sent to Payroll for North America; however, they can affect the results of the Labor Distribution process and the costs that are published to Project Costing.

  • If you run the Labor Distribution process, make a record adjustment to a payable time record that's already been distributed, and then rerun Labor Distribution, no cost is distributed for the adjusted record.

    An error message will display the sequence number of the payable time entry that isn't redistributed.

  • If you make a record-only adjustment to an entry that was previously sent to Payroll for North America, the labor distribution amount and diluted labor distribution amount are copied to both the offset row and the new row.

    You can alter the values for labor distribution and labor dilution on the new row, if needed. The amounts associated with the new row are the amounts that will be published to Project Costing.

  • If you insert a new row on the Record Only Adjustment page (rather than correct an existing row), you can enter values in both the Labor Distribution Amount and Diluted Labor Distribution Amount fields.

  • If you do not enter a value in the Diluted Labor Distribution Amount field, a zero amount will be published to Project Costing as the actual diluted labor distribution amount when the payable status changes to CL.

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