Payable Time Attributes

Four attributes determine when payable time is available to other applications and how the Time Administration process handles adjustments to payable time. These attributes are:

• Payable status. Payable time goes through many stages, most of which relate to the transmission of payable time records from Time and Labor to your payroll system, as well as the transmission of cost data from your payroll system to Time and Labor. Payable status records the progress of payable time through these stages.

• Reason code. A reason code is associated with a payable time status code to better align and track payable time from Time and Labor with what actually is paid by the payroll system.

• Frozen flag. The frozen flag determines how the system handles any changes that are made to payable time entries. An adjustment made to an entry before its frozen flag is set results in the replacement of the original entry by the new entry. An adjustment made after the frozen flag is set causes the system to create a new entry and an offsetting entry that reverses the original entry.

• Frozen date. The frozen date identifies when the frozen flag was set.

Together, the payable status, reason code, frozen flag, and frozen date determine whether an entry of payable time can be sent to your payroll system or published to other applications. The values of the four attributes reside in the payable time tables.

This diagram shows each stage of payable time

The frozen flag and frozen date are set when the payable status changes to Approved, Closed, or Sent to Payroll. Until this time, any changes made to reported time can result in new payable time entries that replace the original entries. Any changes made after the frozen flag is set cause Time Administration to create offsetting entries, leaving the original entries intact.