Setting Up Time and Labor for Use with Commitment Accounting

To integrate Time and Labor with the commitment accounting functionality, you must:

  • Ensure that the appropriate distribution options are selected for departments subject to commitment accounting if you're using Payroll for North America.

  • Set up task templates, task profiles, and taskgroups for commitment accounting.

  • Enroll time reporters into taskgroups defined for commitment accounting.

  • Ensure that your PeopleSoft Human Resources System administrator has run the Load Combination Code process (BUD003) to load the Combination Code table with ChartField combinations already imported from the PeopleSoft Financials database into the GL_ACCT_CD_TBL using the HR_ACCT_CD_LOAD service operation.

    See Application Fundamentals: Entering and Maintaining Valid ChartField Combinations.

The first three items are described in this section.

Selecting Distribution Options for Commitment Accounting Departments

The Department table, accessed through PeopleSoft Human Resources, controls whether a department participates in commitment accounting and whether Time and Labor data is used when the commitment accounting Actuals Distribution process runs for the department. The Actuals Distribution process—not to be confused with the Labor Distribution process—automatically distributes actual earnings, deductions, and employer taxes calculated by Payroll for North America across combination codes (funding sources) and uses the Pay Message Table to notify users when a department's budget has been exceeded. After you run the Actuals Distribution process you can run a separate process (in Payroll for North America) that creates the general ledger transactions for your PeopleSoft General Ledger system.

To configure the commitment accounting feature so that the Actuals Distribution process takes into account the task information reported through Time and Labor, access the Comm Acctg and EG page for each department that's set up to use the Actuals Distribution process. Select the Use TL Distribution check box and the Use Actuals Distribution check box, if it is not already selected.

When you then run the Actuals Distribution process, it uses the labor-distributed (not labor-diluted) costs as the source of funding. That is, the process creates an entry for each combination code to which time was reported in Time and Labor and distributes the costs in the same ratio that was used for labor distribution.

Note:

If any of the company/pay group combinations to be run in the Actuals Distribution process are not correctly set up, you can rerun the process after you have corrected the error.

Use the task reporting pages in Time and Labor to create:

  • Task templates that are enabled for commitment accounting.

    To activate commitment accounting, select the Commitment Accounting check box on the Task Template page when you create the task template.

  • Task profiles that are enabled for commitment accounting.

    To enable a task profile for commitment accounting, link it to a task template that's defined for commitment accounting by selecting the template in the Task Template ID field on the Task Profile page.

  • Taskgroups that are enabled for commitment accounting.

    Select the Commitment Accounting check box on the Taskgroup page when creating the template.

Enrolling Time Reporters in Taskgroups Defined for Commitment Accounting

Use the Create Time Reporter Data page to assign a commitment accounting taskgroup to each time reporter who works in a department that's subject to commitment accounting.

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